Executive Assistant | Job Open at Probo Medical

To apply, send resume and salary requirements to careers@probomedical.com.


Job Title: Executive Assistant

Job Description: We are looking for a friendly, outgoing person to perform a variety of administrative tasks and support our company’s CEO and executive-level managers. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without a lot of guidance.

About Probo Medical: We repair and resell refurbished ultrasound equipment worldwide. Probo is one of the fastest growing companies in the Midwest, and our company culture is unique in that we truly invest in our people through training, goal setting, and mentoring. We believe that all people are of equal value; to us, employee satisfaction is just as important as customer satisfaction. Most importantly, as we have the advantage of working with life-saving medical devices, Probo is honored to give back to underserved communities by regularly donating equipment to need-based organizations. In short, we care about the world we share.

Executive Assistant Job Duties:

  • Screen and direct incoming phone calls and distribute correspondence
  • Make travel arrangements for executives and other staff, including coordinating flights, ground transportation, and lodging
  • Schedule meetings for and maintain calendar and daily schedule of CEO; other duties for CEO as assigned
  • Book meeting space and coordinate logistics, including meals and A/V equipment, for executive team meetings
  • Respond promptly to executive teams’ requests
  • Liaise with other staff members on behalf of senior management
  • Manage the logistics for corporate apartments in other cities, including calendars and cleaning schedules; coordinate with Accounting team to pay all apartment utilities
  • Coordinate conference calls and Videoconferencing between all of Probo’s locations
  • Order all office supplies, including but not limited to printer paper, ink, and other office supplies
  • Purchase all office drinks, snacks, and fruit and maintain break areas, including stocking supplies
  • Work with COO to ensure all vendors are properly managed and assist when necessary to ensure proper services are maintained
  • Solve simple IT problems and contact IT vendor if necessary
  • Ensure workspace is a clean and safe environment for all employees
  • Other duties as assigned

Skills/Qualifications:

  • Must have an upbeat, positive, and enthusiastic attitude
  • Must exercise discretion and confidentiality with sensitive company information
  • Must be timely and responsive
  • Must have the ability to multitask
  • Must be willing to positively contribute to our culture

Education/Experience:

  • High school degree; 2-5 years’ experience as an Executive/Administrative Assistant required

Work Environment:

  • A fast-paced, high-growth work environment
  • “Hands-off” management style – must be self-motivated
  • Fun environment with a focus on accountability and results

To apply, send resume and salary requirements to careers@probomedical.com.